Discover the critical points you need to review before customs clearance to streamline your operations and avoid fines or unnecessary delays.
When shipping goods across borders, time is just as critical as the cargo itself. A shipment stuck in customs can mean lost sales, extra costs, and disappointed clients. Avoiding those issues starts with preparation. In this post, we’ll share practical tips to help you prevent the most common mistakes that delay customs clearance.
Useful tips to keep your cargo moving:
1. Double-check your paperwork
Incomplete or incorrect documents are the number one reason for delays. Customs officers need accurate paperwork to process entries or exits.
Always verify:
– That your commercial invoice includes the correct values and a clear description.
– That certificates of origin are valid and properly completed.
– That any required permits or licenses are in place.
– That the bill of lading (BL) or airway bill matches the shipment details.
2. Validate your HS Code
Using the wrong HS Code can result in unnecessary duties or inspections, and may flag your shipment for further review.
What to do:
– Confirm the code with an expert.
– Check for product-specific subheadings or tariff benefits.
– Make sure you’re using the correct code for the destination country.
3. Understand the import rules at your destination
Each country has its own set of customs rules. Some require lab testing, others specific labels or documents.
Before shipping:
– Research if health or phytosanitary certifications are needed.
– Check for special labeling or packaging requirements.
– Ask your customs broker or local representative for guidance.
4. Keep communication open across the chain
Good coordination between suppliers, freight forwarders, and customs brokers can save you from unnecessary delays.
Tip:
– Set up clear communication channels.
– Keep everyone updated with documentation and timelines.
– Assign responsibilities throughout the process.
Want to keep learning how to streamline your shipping process and avoid costly delays? Browse the blog and share this post with your logistics team. Let’s build a stronger community of informed exporters!
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